How many times have you felt uninspired in your work environment? In fact, did you struggle with your business and workflow? A lack of productivity can get really frustrating and annoying, and it can affect our overall approach toward work, sometimes life even.
No one wants to feel like they’re just trying to stay above water at their job, and should actually feel welcome and appreciated, even happy. If you want to know where the roots of your problems are and you want to approach them the right way or figure out how to improve them, keep on reading and find your answers down below.
8 Signs Your Business Workflows Are bad And How to Improve Them
1. Your stuff is piling around
A messy office can never be a good, safe, or ”healthy” environment. Are your papers thrown out everywhere? Are you seeing pre-printed forms or a ton of mail at your desk?
An unorganized mess is rarely ever a ”creative mess”. You will feel uninspired by constantly having to look at that pile. This also applies to any type of unanswered emails or post-its that are piling up. The organization is key, which is why you should take your time to re-organize everything. Clean it up and do see how it affects your mood, but also your approach toward your job.
2. Frequent mistakes
How many mistakes do you tend to make, and how often? Are you always running into new errors? Losing your focus and not trying to correct your errors could cost you in the end. Are you often making the same mistakes and do you see the pattern? You need to ask yourself why is this happening to you over and over again. Simply look for weaknesses, and re-think your choice while building onwards. Try to focus on one topic for a significant amount of time instead of juggling several of them at once. You will manage and pull through while mastering new skills along the way. Do not rush the process but truly redo your mistakes.
3. Lack of accountability
This is perhaps the biggest sign that something is off. Not knowing what falls under your duties or whose turn is it to do a specific task can make a lot of pressure and negativity in the office. If you see yourself dragging a project for months and there are low levels of trust and general inefficiency between you and your team it is time to react. If it isn’t clear or if there’s a lot of finger-pointing in the company all of you as a team should discuss your duties and learn how to take accountability. Talk and get clear answers.
4. Not caring about customer feedback
How you respond to customer complaints or fail to do so will tell a lot about you as an individual, but also as a company. If you can make adjustments whenever needed you are a proactive person. However, if you tend to let negative reviews pile up on your page or Google this could be a clear indicator that you’re losing focus and track of responsibility.
Let your clients or buyers know that you go through the feedback and that you’re willing to make adjustments where needed. Clients and buyers usually appreciate it when a brand takes their thoughts into consideration.
5. You feel like you could be doing more
You can also feel stuck and as if you’re not too sure that you’re doing enough. Trusting your instincts and following your gut feeling the moment you get it is the way how to react. It is up to you to try new things instead of just sticking or following the same-old pattern over and over again. The goal of any process improvement is to give your business more time to focus on what really matters and for it to grow in the right direction. If you lack productivity, responsibility, or determination/will it is time to wake up and start being a lot more active, just like you were during those first days at the office!
6. Constantly delaying
What’s the first thing you do when you get to work? Do you chat with your colleagues? Pour yourself a coffee? Scroll TikTok? If any of these apply you probably see the point and pattern of procrastination. Naturally, humans tend to procrastinate and skip doing certain tasks. So, by tackling painful jobs early in the day you are actually boosting serotonin and making yourself look forward to the day! If you often delay, the best thing to do is to make a daily task list every single morning and start working towards your goals. Make sure to approach it from the get-go for the best results.
7. You are negative
Are you often negative and you approach each and every task with a frown? If you are sighing and feeling frustrated it is time to start channeling your energy toward something else and do some breathing exercises. When one person is miserable or frustrated it can bring the whole team down. Try to identify what’s causing you stress and unhappiness so you can work toward fixing it. Eat and sleep well for starters, and drink water! Doing small yet regular changes will lead to a better outcome in the long run.
8. You lost track of thoughts
How easily can you get distracted? Is your memory bad, and do you have an issue keeping focused? A lot of teams can have a hard time keeping their thoughts in check.
Have you ever heard of mind mapping? Mind mapping is one of many idea-generating strategies that rely on the association, which then comes out as a diagram with figures.
With it, you get to compare the list of advantages and disadvantages carefully. You will get a well-structured thesis outline out from the mind map. Check out zenflowchart.com and get your thoughts in check and your job organized.